NOTE:
The top portion of the Block Details for Prime Brokerage or Step-In Allocations displays the Order Action, Symbol/CUSIP (including the Security Description), and the Block Account Number. This data is used to determine which orders and allocations are included in the Block Details.
The informational section, or cartridge, above the tabs provides a snapshot of the orders and allocations related to the Prime Brokerage or Step-In Order. It also contains the Average Price Per Share, which is the Fidelity-calculated average price of today's executions for all the associated block orders.
If you wish to use the proceeds of a sale to fund a buy, you can select the Commit Allocations button within the cartridge to force the allocations through immediately. If you are selling assets, this action increases the Net Cash in an account and you can submit the buy allocations using the proceeds of the sale. If you do not use the Commit Allocations function, you must wait until the next day for the allocations to be applied to the accounts' cash or for the securities to display in the customer accounts.
Pending allocations do not go up against account restrictions, which can cause issues. Therefore, only select the Commit Allocations button when you are sure there will be no additional orders/allocations for the same security and same order action (Buy or Sell) today. It is not possible to reverse committed allocations within the platform; once allocations are committed, you must process an Error Correction to make changes. Any allocations left pending automatically commit overnight.
There are two tabs below the orders/allocations cartridge; they are Prime Brokerage or Step-In Allocations and Unassigned Allocations. You can sort the contents of these tabs (Prime Brokerage or Step-In Allocations Tab in Sent view only) in either Ascending or Descending order according to the Account, Quantity, or Status column. The sortable columns are labeled in blue lettering. NOTE: The sorting method of the list is indicated by a small arrow in the selected column heading; the arrow points upward for Ascending ordering and points downward for Descending ordering. Selecting the column toggles between Ascending and Descending order. You cannot sort the contents of the Unsent list on the Prime Brokerage or Step-In Allocations Tab.
The left-most column in the tabs is unlabeled and is known as the Order Indicator column. It is used to flag errors or potential errors with the orders. If there is an icon in this column, place your mouse over it to display a pop-up message describing the issue.
Select the icons at the top of the screen to do the following:
The Prime Brokerage or Step-In Allocations Tab lists the Unsent allocations that match each other based on Block Account Number, Transaction Type, Action, and Security.
| Column | Definition |
|---|---|
|
Account NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the number of the account for which the order was created. |
| Account Type | Displays the type of account involved in the order; selections are: DVP/RVP, Cash (the default), Margin, Short. |
| Client Confirm Note | Displays the power of discretion for the order; selections are: None (Blank), Advisor Directed, Client Requested, Cross Trade. This information displays on the trade confirmation. |
| Custom Short Name |
Displays the user-defined short name used as an abbreviation for the full registration name. NOTE: This field displays and is used only if enabled by the firm. |
| FBSI Short Name |
Displays the Fidelity-defined short name of the primary account holder. NOTE:
|
|
Order Indicator NOTE: Unlabeled column |
If required, displays an icon indicating one of the following:
NOTE: Place your cursor over the icon to display a pop-up that describes the error. Only one icon can display in this column, so please refer to the Order Details section for a complete view of any problems with your order. |
| Original Quantity |
Displays the original allocation quantity prior to the proportional allocation. NOTE: This column populates only when using the Allocate Proportionally functionality. |
| Proportion |
Displays the percentage of the proportional allocation. NOTE: This column populates only when using the Allocate Proportionally functionality. |
| Proportional Quantity |
Displays the adjusted quantity of the allocation after the proportional allocation. NOTE: This column populates only when using the Allocate Proportionally functionality. |
|
Quantity NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the amount or quantity of the order. |
|
Status NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the Status of the order. |
| Vs. Purchase Date |
Displays the versus purchase date of the order for tax lot accounting purposes. This information displays on the trade confirmation. NOTE: Displays for the following "closing" order Action: Buy to Cover. |
NOTE: You can access all functions described in the table below either by using the buttons or by selecting the associated entries in the right-click shortcut menu.
| Button | View | Action |
|---|---|---|
| Allocate Proportionally | Unsent |
Use this function when the share quantity of your Unsent allocations is greater than the total executed share quantity of your block trade. An example is when one of your block trade(s) has not been filled completely by the end of the trading day and you quickly want to allocate proportionally to the match executed share amount of your block trade. This choice is enabled when all of the following situations are true:
|
| Build Block | Unsent and Sent |
Use this function to create an order for the amount of the share difference between the larger share quantity of allocations for a specific security and order action and the share quantity for block orders with the same security and order action. NOTE: This choice is enabled when there is an overallocation - the number of Allocated shares is greater than the number of orders shares. |
| Cancel | Sent |
Select to select a single or multiple allocations for cancellation. NOTE: You must send cancelled allocations to Fidelity; you cannot save them. |
| Clear Proportions | Unsent | Select to return the allocation quantities to their state prior to performing the Allocate Proportionally action. |
| Delete | Unsent | Select to delete the selected allocation or allocations. NOTE: You can delete any allocation on the Unsent Orders List. |
| Edit | Unsent and Sent |
|
| Import Allocations | Unsent and Sent |
Select to import allocations to the Prime Brokerage or Step-In Allocations Tab and to the Allocations section of the Unsent Orders List. NOTE: See Importing Allocations for information on the file specifications. |
| New Allocation | Unsent and Sent | Select to open the Allocation Ticket with its Allocation Type, Block Account Number, Action, Symbol/CUSIP fields pre-populated with the information from the Block Details. |
| Send All Allocations | Unsent | Select to send all Unsent allocations for the associated block(s). |
The Unassigned Allocations Tab lists allocations that match each other based on their Block Detail criteria (Transaction Type, Action, and Security), but are not associated yet with a Block Trading Account Number. You have unassigned allocations if you import allocations and your firm has more than one Block Trading Account. When your firm has a single Block Trading Account, the import process assigns the Block Account Number to the allocations. However, if you have more than one Block Trading Account, the import process cannot designate the account number and leaves the allocation's Block Account Number field blank.
| Column | Definition |
|---|---|
|
Account NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the number of the account for which the order was created. |
| Account Type | Displays the type of account involved in the order; selections are: DVP/RVP, Cash (the default), Margin, Short. |
| Client Confirm Note | Displays the power of discretion for the order; selections are: None (Blank), Advisor Directed, Client Requested, Cross Trade. This information displays on the trade confirmation. |
| Custom Short Name |
Displays the user-defined short name used as an abbreviation for the full registration name. NOTE: This field displays and is used only if enabled by the firm. |
| FBSI Short Name |
Displays the Fidelity-defined short name of the primary account holder. NOTE:
|
|
Order Indicator NOTE: Unlabeled column |
If required, displays an icon indicating one of the following:
NOTE: Place your cursor over the icon to display a pop-up that describes the error. Only one icon can display in this column, so please refer to the Order Details section for a complete view of any problems with your order. |
|
Quantity NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the amount or quantity of the order. |
|
Status NOTE: When viewing Sent allocations, you can sort the list in either Ascending or Descending order according to this column. |
Displays the Status of the order. |
| Vs. Purchase Date |
Displays the versus purchase date of the order for tax lot accounting purposes. This information displays on the trade confirmation. NOTE: Displays for the following "closing" order Action: Buy to Cover. |
NOTE: You can access all functions described in the table below either by using the buttons or by selecting the associated entries in the right-click shortcut menu.
| Button | Action |
|---|---|
| Attach to Current Block | Select to assign the Block Trading Account Number specified in the Block Details screen to the allocation and move the allocation to the Unsent Block Allocations Tab. |
| Delete | Select to delete the selected allocation or allocations. NOTE: You can delete any allocation on the Unsent Orders List. |
NOTE:
| Field | # of Characters | Position | Excel Column Designation | Description |
|---|---|---|---|---|
| Account Number | 20 | 1-20 | A |
NOTE: This field is Required. Displays the number of the account involved in the order. |
| Account Type | 1 | 21 | B | Displays the type of account involved in the order; selections are: 0-DVP/RVP, 1-Cash, 2-Margin, or 3-Short/Cover. |
| Quantity | 10 | 22-31 | C |
NOTE: This field is Required. Displays the numeric quantity of the order.
|
| Vs. Purchase Date | 8 | 32-39 | D |
NOTE: This field is Optional. Displays the versus purchase date of the order for tax lot accounting purposes; format is MMDDYYYY. |
| Client Confirm Note | 1 | 40 | E |
NOTE: This field is Optional. Designates the power of discretion for this action; selections are: 1-Cross Trade, 2-Client Requested, or 3-Advisor Directed. |
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