Overview

Create an account-based group
Create a criteria-based group

Overview

Create a group based either on accounts or criteria that you choose. There is no limit to the number of groups you can create.

• Account-Based Groups
  Account-based groups consist of up to 2000 accounts that you select.

• Criteria-Based Groups
  Criteria-based groups use certain criteria to define its member accounts. This is helpful when grouping together accounts with similar characteristics and goals. There is no limit to the number of accounts contained in a criteria-based group.

Create an account-based group

From the accounts which you are authorized, add up to 2000 accounts per group. You may also create an account-based group from the results of an Advanced Account Search or import groups from another portfolio management system.

1. On the sidebar, select Account Search.

2. From the dropdown, select Group Name.

3. At the bottom right corner, select Create a Group.

4. From Group Type, select Account Based.

5. Enter the Group Name.

   - The name must be unique within your firm
   - The name cannot be the same as used by Default Groups.

6. To define the purpose of the group, enter a Description.

7. Select Add Accounts.

8. Search for accounts or search by advanced criteria.

9. For either search, from the results, select the checkbox of each account to add. Then, choose Select Accounts.

   The accounts now display on the Create a Group window.

   To remove a listed account, select the checkbox and choose Remove Selected Accounts.

10. Select Save. At the prompt, confirm your action.

11. Select OK. The new account-based group now displays in All Groups and My Groups.

Create a criteria-based group

Criteria-based group members are defined using statements. For each statement you add to the group, you must choose a field, a condition, and a value. Conditions behave like operators such as less than, equal to, or greater than or equal to. Values represent the allowable entries for a field. Once you complete a statement, choose whether to include or exclude the accounts that match the criteria.

For example, to create the statement that defines group members as accounts with a total account value greater than or equal to $100,000, from Field, select Total Account Value; from Condition, select > = ; in the Value box, enter 100000.

You may also choose And or Or to expand a statement to include additional criteria, up to 10. When you choose And or Or, be aware of the logic and conditions so you can return the intended results. The following are examples of valid and invalid criteria.

Valid

• Criteria: Age >= 40 AND Age <= 50
• Result: This group will contain accounts where the age of the primary account holder is between 40 and 50 years old.

Invalid

• Criteria: Age = 40 AND Age = 50
• Result: This group will be empty, since a primary account holder cannot be both age 40 and age 50 at the same time.

Criteria-based groups refresh nightly to ensure members meet the criteria specified in the statements.

1. On the sidebar, select Account Search.

2. From the dropdown, select Group Name.

3. At the bottom right corner, select Create a Group.

4. From Group Type, select Criteria Based.

5. Enter the Group Name.

   - The name must be unique within your firm.
   - The name cannot be the same as used by Default Groups.

6. To define the purpose of the group, enter a Description.

7. Add criteria:

   - From Include/Exclude, include or exclude the matching accounts.
   - From Field, select a field name.
   - From Condition, select the operator to use with the field.
   - From Value, enter the allowable entries for that field.
   - Use open and close parentheses to group criteria statements.
   - To continue the statement to a second line, select And or Or.
   - To add another criteria, select Add Criteria.

   Note: And expression results include accounts that match both expressions. Similarly, Or expression results include accounts that match either expression.

8. Select Save. At the prompt, confirm your action.

9. Select OK. The new criteria-based group displays in the All Groups and My Groups.

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