Overview

- Create an Account-Based Group
- Create a Criteria-Based Group

Overview

Create a group based either on accounts or criteria that you choose. There is no limit to the number of groups you can create.

• Account-Based Groups
  Account-based groups consist of accounts that you select, up to 2000.

• Criteria-Based Groups
  Criteria-based groups use certain criteria to define its member accounts. This is helpful when grouping together accounts with similar characteristics and goals. There is no limit to the number of accounts contained in a criteria-based group.

Create an Account-Based Group

From the accounts to which you are authorized, add up to 2000 accounts per group. You may also create an account-based group using the results of an Advanced Account Search or by importing groups from another portfolio management system. (Import Groups)

To create an account-based group

1. On the sidebar, select the Account Search icon.

2. From the drop-down list, select Group Name.

3. At the bottom of the window, select Create a Group.

4. From Group Type, select Account Based.

5. Enter the Group Name.

   - The name must be unique within your firm
   - The name cannot be the same as used by Default Groups.

6. To define the purpose of the group, enter a Description.

7. Select Add Accounts.

   To search for accounts using basic criteria
   Select a search option, enter a value, and select the magnifying glass:

   Account # or Primary Account Holder
   Account # or FBSI Short Name
   Account # or Custom Short Name
   Primary Account Holder SSN/TIN

   To search for accounts using Advanced Search criteria
   Select Advanced Search. (Search Using Advanced Criteria)

   For either search:

   - From the results, select the check box of each account to add.
   - Choose Select Accounts.
   - The accounts now display on the Create a Group window.
   - Use Remove Selected Accounts to remove a listed account.
   - Repeat step 7 to add or remove accounts.

8. Select Save.

   - A confirmation prompts you to confirm your action.
   - Select OK.

   The new account-based group now displays in the All Groups and My Groups lists. (Search for Groups)

Create a Criteria-Based Group

Criteria-based group members are defined using statements. For each statement you add to the group, you must choose a field, a condition, and a value. Conditions behave like operators and include less than, equal to, greater than or equal to, and so on. Values represent the allowable entries for a field. Once you complete a statement, choose whether to include or exclude the accounts that match the criteria.

For example, to create the statement that defines group members as accounts with a total account value greater than or equal to $100,000, from Field, select Total Account Value; from Condition, select > = ; in the Value box, enter 100000.

You may also choose And or Or to expand a statement to include additional criteria, up to 10. When choosing And or Or, make sure you are aware of the logic and conditions so you can return the intended results. The following are examples of valid and invalid criteria.

Valid

• Criteria
  Age >= 40 AND Age <= 50
• Result
  This group will contain accounts where the age of the primary account holder is between 40 and 50 years old.

Invalid

• Criteria
  Age = 40 AND Age = 50
• Result
  This group will be empty, since a primary account holder cannot be both age 40 and age 50 at the same time.

Criteria-based groups are refreshed nightly to ensure members meet the criteria specified in the statements.

To create a criteria-based group

1. On the sidebar, select the Account Search icon.

2. From the drop-down list, select Group Name.

3. At the bottom of the window, select Create a Group.

4. From Group Type, select Criteria Based.

5. Enter the Group Name.

   - The name must be unique within your firm
   - The name cannot be the same as used by Default Groups.

6. To define the purpose of the group, enter a Description.

7. Add criteria:

   - From Include/Exclude, include or exclude the matching accounts.
   - From Field, select a field name.
   - From Condition, select the operator to use with the field.
   - From Value, enter the allowable entries for that field.
   - Use open and close parentheses to group criteria statements.
   - To continue the statement to a second line, select And or Or.
   - To add another criteria (up to 10), select Add Criteria.

   Note
   When an expression in the statement is followed by And and then by another expression, an account is included in the group if it matches both expressions. Similarly, when an expression is followed by Or and then by another expression, an account is included in the group if it matches either expression.

8. Select Save.

   - A confirmation prompts you to confirm your action.
   - Select OK.

   The new criteria-based group now displays in the All Groups and My Groups lists. (Search for Groups)

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