Security Cross Reference - Adjust Holdings

Overview

Select the Adjust button in the Adjustment section above the Positions and Proposed Orders List of the Security Cross Reference screen to adjust the holdings within the list and if you wish, save your settings as defaults. You can specify the percentage by which you want to increase or decrease the holdings, as well as the direction of the adjustment (+ or -) and any rounding of the orders. You also can choose to check for user-defined restrictions when creating the proposed orders and whether to maintain a certain amount of core cash in the accounts and/or to limit your buy orders to the available cash to purchase securities (Cash Available to Trade). NOTE: See Applying Restrictions for information on the user-defined restrictions that apply to these proposed orders.

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Adjusting Holdings

NOTE:

  1. Select the Adjust button on the Security Cross Reference screen. The Adjust Holdings pop-up screen displays.
  2. Using the radio buttons in the Adjust Current Holdings to section, choose to make your adjustment based on:
    Percent of Current Holdings (the default selection): Applicable to accounts that hold the security
    OR
    Percent of Total Account Value: Applicable to accounts that hold or do not hold the security NOTE: This setting is disabled for options.
  3. Enter the desired adjustment percentage in the associated field.
  4. Using the Rounding radio buttons, specify the rounding direction for the trade; options are: None (the default selection), Up, or Down.
  5. If you select Up or Down, choose the rounding unit amount in the To the Nearest drop-down list; options are: 1 (the default selection), 5, 10, 25, 50, 75, 100, 500, 1000. NOTE: For a fractional share amount of an equity or option, Sells automatically round down to the nearest 1 and Buys automatically round up to the nearest 1.
  6. Select the Use Trade Restrictions checkbox if you wish to consider user-defined trade restrictions associated with the accounts when making adjustments to the holdings. NOTE: See Applying Restrictions for information on the user-defined restrictions that apply to these proposed orders.
  7. Select the Limit Buy Orders to Cash Available to Trade checkbox if you wish to consider only the amount of Cash Available to Trade within the individual accounts when creating their Buy orders for the holdings. This amount includes the core account plus any cash debits or credits in the account. It does not include margin cash available or non-core money market funds. The Cash Available to Trade displays in the Positions and Proposed Orders List and on the Account Balances screen. NOTE: The Cash Available to Trade balance is reduced by cash that is committed to any open orders and increased by executed sell orders (i.e., open mutual fund orders).

  8. Select the Core Cash to Retain checkbox if you wish to use the text field and drop-down list to specify either a minimum percentage of the holding (Current Holding = Cash Available to Trade), a minimum percentage of the Total Account Value, or a minimum dollar amount of this cash balance (Cash Available to Trade) to maintain within the individual accounts. NOTE: You can use this setting in conjunction with the Limit Buy Orders to Cash Available to Trade selection.

    • Example 1: If you specify 10% of Core Cash to Retain (10 % of Current Holding) and the Cash Available to Trade is $10,000, the system spends down to, but not below $1,000, no matter the amount of the overall account balance.
    • Example 2: If you specify $2,000 of Core Cash to Retain ($ Specified Amount = $2,000) and the Cash Available to Trade is $2,000, the system does not execute any Buy orders because the minimum amount to retain in the account is already reached.
    • Example 3: If you specify 50% of Core Cash to Retain (50 % of Total Account Value) and the Total Account Value is $40,000, the system spends down to, but not below $20,000.

  9. Either press the Enter key or select the Apply button to save your selections and close the Adjust Holdings pop-up screen. NOTE: If you wish to establish the current settings as the default adjustment, select the Set as Default button to save the information and close the Adjust Holdings pop-up screen. The request is made to adjust the holdings based on the adjustment criteria you established. The results are displayed in the Positions and Proposed Orders List with the following columns populated:

    • Current Qty: The current quantity (Dollars or Shares depending on Display Quantity Type selection) for the selected security, including today's account activity.
    • Current % of TAV: The current percentage of the Total Account Value (TAV) represented by the security.
    • Target % of TAV: The target percentage of the Total Account Value (TAV) for the security.
    • Adjusted TAV: The adjusted Total Account Value (TAV) for the account. This information represents the Total Account Value reduced by the market value of the securities that were excluded. NOTE: The Adjusted Total Account Value is used for purposes of computing the Minimum Core Cash Amount if a Minimum Core Cash Percent Restriction is applicable to an account and/or you select % of Total Account Value as the Core Cash to Retain setting and choose Use Trade Restrictions on the Adjust Holdings screen.
    • Target Qty: The target quantity of the selected security based on any adjustment (Dollars or Shares depending on Display Quantity Type selection). NOTE: This target is based on the Adjusted Total Account Value if an account has an applicable Exclude Security/Security Type Restriction and the adjustment is based on the Percent of Total Account Value.
    • Difference: The change between the Current Qty and the Target Qty.

    • Action:

      • Equity: Buy or Sell
      • Mutual Fund: Buy Fund or Sell Fund
      • Option: Buy Calls to Open, Buy Calls to Close, Buy Puts to Open, Buy Puts to Close, Sell Calls to Open, Sell Calls to Close, Sell Puts to Close, or Sell Puts to Open
    • Quantity: The amount (based on the Type) of the order; you can edit this value if desired.
    • Estimated Order Value: The estimated amount of cash required to make the purchase or the estimated amount of cash generated by the sale, based on the Last Price.

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NOTE: See the following related topics for additional information on the Security Cross Reference:

876907.1.0

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